Table of Contents
For assistance, please contact Exhibit Floor Manager Michael Eutizi at meutizi@tucsoncomic-con.com
EXHIBIT FLOOR HOURS
- Friday 3pm-8pm
- Saturday 10am-7pm
- Sunday 10am -5pm
EXHIBITOR CHECK IN & REGISTRATION HOURS
PLEASE CHECK IN AT EXHIBITOR CHECK IN BEFORE UNLOADING. EXHIBITOR CHECK IN IS LOCATED AT THE SOUTH WEST CORNER OF HALL C.
Exhibit Hall Map: https://drive.google.com/file/d/1-jiPBC9xd3okSBsF4C-Yx5dxU7EoMXGk/view?usp=drive_link
Upstairs Map: https://drive.google.com/file/d/1Mp-ydk-SZeL_YMkdV7VBuf0V8BoSC6qV/view?usp=drive_link
This area will be staffed and operational during the following times:
Show Dates: Friday September 1st – Sunday September 3rd
Move In & Out
- Move In: Exhibit Hall ABC – Thursday, August 31st -8:00 AM – 6:00PM
- Move In: Exhibit Hall ABC Friday, September 1st – 8:00 AM – 2:00 PM
- Move In: Gaming- Friday, September 1st – 8:00 AM – 2:00 PM
- Move Out: Sunday September 3rd 5:30pm – 10:00pm
Exhibitor staff personnel wishing to enter the exhibit floor must always wear an Exhibitor Badge during Move-In, show days and Move-Out. Access to the Show floor begins at 8:00 AM during Show days. For those individuals who still need a badge, one may be obtained at the Exhibitor Registration Counters. Only booth personnel with an exhibitor badge can enter the exhibition hall prior to Show hours, or those individuals who made prior arrangements for meetings. (Please stop by Exhibitor Registration on-site to make the proper arrangements if this has not already been so.)
LOAD IN:
Please check Load In Target Time for your scheduled load in. https://drive.google.com/file/d/1VJypA0czBYPEa_uH5M3Q9yBDG6o807Q0/view?usp=drive_link
Waiting area and parking for load in lot B (convention center parking is $10 per day).
Any Exhibitor requesting “Off Target” move in, should send request to: meutizi@tucsoncomic-con.com
ALL BOXES NEED TO BE OFF THE FLOOR FRIDAY, SEPTEMBER 1st by 1 PM
Additional Exhibitor Badges
Additional badges can be purchased for $40.00 each as follows:
- 4 additional badges per Booth
- 2 additional badges per Artist Alley Table
- Additional badges can be purchased at Exhibitor Check In, or email meutizi@tucsoncomic-con.com
Additional Exhibitor Tables:
Corner booths come with ONE 8’x30” table. If you need to purchase another table for your booth, please contact meutizi@tucsoncomic-con.com before August 22nd to order your table. Additional tables are $35.00 each.
Inspection Deadline – Any booth not occupied by 2pm on Friday, September 1st 2023 will be presumed abandoned. If you need additional time to set-up, please contact meutizi@tucsoncomic-con.com
Vendors with booths, please do NOT breakdown before Sunday September 3rd at 5pm.
2023 Service Providers
Electrical, Plumbing & Lighting Provider – Commonwealth Expo Electric
Online orders: https://commonwealthexpo.trekglobal.com/?redirect=true
Or
Download order form here: Electrical*Discount for electrical ends August 17th
Tax Information for Exhibitors
The State of Arizona and City of Tucson require anyone who is selling merchandise (either re-sale or original creations) or a service (Autographs, Photo’s, Selfies, Etc.) to obtain temporary sales permits for the collection of sales taxes from both entities.
Tucson Comic Con has no role in this process, other than to provide links to the forms for the convenience of our exhibitors and creators. Any questions regarding these applications should be directed to the State and City Department of Revenue’s, respectively.
Tax inspectors will be on site during load-in to verify exhibitors have the necessary sales permit, or you can sign up with Tax inspectors on site.
Business Tax Forms
- City of Tucson Application for Transaction Privilege (Sales) and Use Tax License https://www.tucsonaz.gov/files/sharedassets/public/bsd/documents/businesslicenseapplication.pdf
- AZ State TPT tax License https://azdor.gov/transaction-privilege-tax/tpt-license/applying-tpt-license
If you have any questions about this process, please contact Diana Rodriguez at the City of Tucson Business License Office at Diana.Rodriguez@tucsonaz.gov
BOOTLEG POLICY
The buying and selling of counterfeit / knock-off / unlicensed materials is not tolerated at Tucson Comic Con. Bootlegs have no place in the show. Violation of this rule will result in one and only one warning. A second violation and you’ll be removed from the show.
DISPLAY REGULATIONS
DEMONSTRATION AREAS
Demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Exhibitors must contract sufficient space to be able to comply with this rule. When large crowds gather to watch a demonstration, and interfere with the flow of traffic down the aisles or create excessive crowds at neighboring booths, it is an infringement on the rights of other exhibitors. Aisles may not be obstructed at any time.
DEMONSTRATION EQUIPMENT
Equipment, product or machinery, when displayed to demonstrate or simulate industrial application, are exempt from the foregoing height limits, but are restricted only by ceiling height, as well as building and safety codes.
DO NOT BLOCK THE AISLES OR INVADE NEIGHBOR’S SPACE
No sign or decorative materials may protrude into the aisles or encroach upon neighboring booths. No obstruction may be placed in any aisle, passageways, lobby, or exit leading to any fire extinguishing appliances.
GOOD TASTE AND RIGHTS OF OTHERS
Good Taste and the Rights of Others – Show Management may require any Exhibitor to make changes in their exhibit if, in Show Management’s opinion, the exhibit does not conform to prevailing standards.
GRAPHICS ON NEIGHBOR’S SIDE
The backside of walls – the common border facing a neighboring booth – must be finished, neutral/clear of copy, logos, or other graphics, so as not to be an eyesore to neighboring exhibitors
SOUND LEVELS
Sound level of presentation should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show management will exercise their right to provide and maintain a fair exhibiting environment to all customers. Excessive sound can be offensive and distracting. Each Exhibitor is entitled to an atmosphere that is conducive to conducting business, without excess noise from other Exhibitors. Any audio equipment (i.e., sound system, audio from a video wall, microphones), whether in the booth or as part of a display, may not exceed a sound level of eighty-five (85) decibels. will be sensitive and responsive to complaints registered by spectators, neighboring Exhibitors, or other personnel, and will have appointees to respond to all complaints.
No playing of music at your booth without an ASCAP license.
RAMADA BY WYNDHAM TUCSON
(Official Convention Hotel)
777 W. Cushing St.
Tucson, AZ 85745
520-239-2300
Website
IMPORTANT: Please call 520-239-2300 to book under the special TCC 2023 attendee rate (TBD).
0.2 miles from Tucson Convention Center (walkable)
For all other questions, please contact: meutizi@tucsoncomic-con.com
